Production and Communications Coordinator

The Thirteen
Washington, DC
Type of Position: 
Application Deadline: 
Thursday, December 1, 2022

Production and Communications Coordinator

Full-time, Exempt

The professional choir and orchestra, The Thirteen, is seeking an organized and driven professional to join its team as a Full-time, Exempt, Production and Communications Coordinator (PCC). The ideal candidate will be someone who strives for excellence and professionalism in all aspects of their work. Reporting to the Managing Director, with additional close supervision by the Artistic Director, the PCC serves as primary artistic production coordinator, artist liaison, and marketing employee in support of The Thirteen’s season of concerts which runs from late September to June with summer months available for long-range projects. This position is an excellent growth opportunity for an individual interested in arts administration and being part of a team dedicated to the success of this critically acclaimed vocal ensemble.


Artistic Administration:

  • Serve as primary production coordinator for self-presented concerts including artist and venue contracting, scheduling, insurance, licensing and related rights, travel, accommodations, and instrument and equipment rental.
  • Assist as needed during all concerts; coordinate front-of-house operations.
  • Attend all rehearsals; assist the Artistic Director, coordinating rehearsal schedule and breaks.
  • Assist with other requirements as needed, e.g. projection, subtitles, props, etc.
  • Manage the archives.
  • Assist in the implementation of The Thirteen’s local educational outreach initiatives.
  • Assist the Managing Director in coordination of volunteers, vendors and service providers.
  • Assist in the curation and creation of program material.
  • Assist the Managing Director in the planning and coordination of tours as needed.

Marketing and Communications:

  • Serve as the primary marketing manager, developing and directing print, email, radio, and social media campaigns.
  • Simple video editing required.
  • Primary responsibility for website updates and curation.
  • Primary responsibility for all mailings of concert promotions, fundraising letters, season brochures.

Other duties as assigned.

Candidate Profile:

  • Exceptional attention to detail, organization, and time management.
  • A self-starter.
  • Excellent communication skills, in both speaking and writing.
  • Able to build and maintain relationships with people; strong customer service skills.
  • Professionalism in all duties.
  • A high level of comfort with and ease in utilizing technology.
  • Experience with Microsoft Office, Dropbox, G-Suite is required.
  • Experience and skill with the Mailchimp, Tix, Wix, Facebook, Instagram, Twitter, Canva, Publisher, Adobe Creative Suite, and Snapchat is desired.
  • Familiarity with simple video editing (e.g. iMovie) required.
  • Attendance at all The Thirteen rehearsals, concerts, and events.
  • Has a driver’s license, a motor vehicle, and is able to deliver materials to concert and rehearsals venues.
  • Occasionally lift up to 50 pounds (boxes, etc.)
  • Knowledge of database management.
  • Availability to work evenings and weekends for concerts and rehearsals. Occasional out of town travel required.
  • Perform most work remotely; willing and able to come in for in-person work up to one day per week; be present at all rehearsals and performances.
  • Residence near, and travel within the Washington Metropolitan, DC area.

Education and Experience:

  • Education: this position requires excellent critical thinking and communication skills; these types of skills are usually gained in a baccalaureate environment. Arts administration  experience is a plus.
  • Experience: prior experience in arts administration and/or the performing arts is a plus; strong detailoriented, self-motivated experience is required.
  • Ability to read music is a plus.
Compensation and Benefits: 

$47,000-50,000 per year, commensurate with experience. Paid monthly as a W2 employee. Health benefits negotiable.

Four weeks leave per year, most of which is expected to be taken in the summer. Generous sick leave and family leave. Opportunities for professional development. While this position is primarily remote, the PCC is required to attend all in-person staff meetings, rehearsals, concerts, and certain other organizational events.

Application Procedure: 

To apply, please submit a letter of interest, resume, and a list of references to:

Todd Stubbs, Managing Director

Applications will be accepted on a rolling basis. Early applications are strongly encouraged. December 1, 2022, is the target start date.

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