Director of Artistic Planning & Operations

Seraphic Fire
Miami, FL
Type of Position: 
Application Deadline: 
Saturday, December 31, 2022


The twice GRAMMY®-nominated professional vocal ensemble Seraphic Fire seeks a highly organized and motivated individual as its Director of Artistic Planning and Operations. This position is responsible for planning and executing all logistics within the Artistic Department for Seraphic Fire’s concert season and tours, and oversees all audio and digital productions including recording releases, online video and audio materials, and the Seraphic Saturday Podcast. Acting as a liaison between the Artistic Director and Seraphic Fire staff, this position also is directly involved in the auditioning, vetting, and hiring of vocal artists. Seraphic Fire is a not-for-profit cultural arts organization based in Miami, with an annual operating budget of $2.1 million. This position offers autonomy within a small team of passionate arts administrators and opportunity for growth.



  • Plan long-term artistic vision and activities in coordination with Artistic Director
  • Maintain annual artistic master schedule for rehearsals, performances, and tours
  • Manage the Seraphic Fire audition and contracting process of core and substitute vocal artists
  • Purchase, organize, and distribute music and scores
  • Advise on soli, voicing, and orchestral seating
  • Organize and maintain Seraphic Fire’s music library
  • Serve as liaison between Artistic Director and Seraphic Fire staff
  • Hire and oversee the Artistic Operations Associate who is responsible for artist logistics for all contracts including artist contact information, lodging/hosting, air and ground transportation, travel communications with artists and hosts, and instrument rental & tuning


  • Oversee setup and strike of venues for rehearsals and performances
  • Serve as stage manager during concerts
  • Coordinate filming/recording of performances for online distribution and archival purposes
  • Manage production process for new audio recordings and the Seraphic Saturday Podcast


  • Serve as the staff liaison to the Artistic Committee of the Board of Directors, working with the Committee chair to schedule and prepare for meetings
  • Attend all meetings of the Board of Directors
  • Perform other duties as assigned


  • Highly organized individual with excellent interpersonal skills
  • Passion for professional ensemble singing at the highest level
  • Experience in artistic administration in a small- to medium-sized cultural arts organization
  • Knowledge of vocal and choral literature
  • Skill and comfort with new communication technologies
  • Experience as a professional vocalist, collaborative pianist, or conductor is a plus
Compensation and Benefits: 

Reports to: Executive Director, Artistic Director

Classification: Full-time, exempt

Start date: January 2023

Salary: Commensurate with experience, $58,000 – $63,000

Benefits: Full health/ dental/ vision coverage, PTO (vacation, flex, and sick days), company phone plan, non-matched 401(k) plan, remote workdays, mileage reimbursement, professional development opportunities

Application Procedure: 


To be considered for this position, please email the following to

  • A cover letter describing your interest in the position, what you will bring to the organization, and why you are the ideal candidate
  • A resume outlining your educational and professional experience

Deadline:         Applications will be reviewed as they are received


Seraphic Fire is an equal opportunity employer and maintains a high standard for compliance with all employment laws, rules, and regulations.


Seraphic Fire seeks, celebrates, and nurtures diversity among its employees and volunteers.

Get News